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Referrals: Top Producer Success Series Part 4 of 6

Michael Hellickson was asked by Top Producer Systems to create a six-part series of the most important aspects of real estate. In this, part 4 of 6, Coach Michael explains referrals and how you can implement the systems needed in your business to virtually compel past clients and people in your sphere of influence to search for and send you the contact information of everyone they can find with even a moderate interest in buying or selling a home.


Forty-one percent (41%) of the average real estate agent’s business comes from referrals! It is thus important to know how to utilize and master the systems to create a steady and predictable stream of referrals!
Some of the things you can do to create referral systems are: phone calls, handwritten personal notes, pop-bys, client events, evidence of success postcards, thank you notes with gifts, social media, and newsletters.


All of these actions are great ways to get referrals, but you need to be consistent in your efforts, or they won’t work as well as they could.
If you are sending a monthly newsletterReal Estate Newsletter (if you haven’t done so already, check out our “Perfect Real Estate Client Newsletter” post), you want to send it at least every month, otherwise your clients will notice that you have stopped! In some cases, they may even think you stopped sending it to them on purpose. Sending it less than once a month also is too infrequent to ensure that your clients will receive the latest news from the industry and your company.

Client Events

Client Appreciation Event MarketingClient events are a fantastic way to spend your time, effort, energy, and money! Check out our blog on Client Appreciation Event Marketing.
Client events are great for showing past clients that you remember them and you appreciate them. After you host an event, people start to tell their friends and family about you and your event, and eventually (especially when combined with the other strategies discussed in this blog) that turns into referrals.
When planning your client event, use our 14 Points of Contact checklist. (Check out the download on this page for the full checklist!) When you follow this checklist, you are very likely to make a great success of your client event.
Each of these referral systems is a system INSIDE of a system.



When someone sends me a referral…

CALL THEM! When someone sends you a referral 10 things to do when you receive a referral(check out our “10 Things to Do When You Receive a Referral” post for a step-by-step breakdown), personally call them and thank them.
You should also be sending a handwritten personal note with a gift to reward the act of sending a referral. (It’s their job to send you the referral and YOUR job to get the referral to do business with you!)
See the download on this page for a full list of Club Wealth® VETTED companies we’ve used for gifts for our clients!
Make sure you name the referral in your newsletter. Add their name to the “Friends Referring Friends” section. Give credit to both the person doing the referring and the person being referred.



How to keep track of your referrals

The best way to keep track of your referrals, and your clients in general, is by utilizing the right CRM (Client Relationship Management) system. You’ll need to know who is in your database, so you can build, sort, and qualify that database.
Every day (five days a week) you should be adding at least five new people from all different referral avenues. Sort by buyers, sellers, and how soon they’ll be buying or selling (30, 60, 90+ days).
Now you can sort your clients in to categories.
A+ Client – Done multiple transactions or referralstp-referrals-4-of-6 or a combination of both
A Client – Done business with you or sent you a referral
B Client – Probably would do business with you or send a referral, if you taught them how and reminded them
C Client – Everyone that comes in to your database
D Client – Knuckleheads / Anyone you don’t want to do business with again
Take a more aggressive approach towards following up with your A+, A, and B clients. Spend the most money, time, effort, and energy where you get the highest return.
Top Producer is a great database for this. Real Estate Coach Michael Hellickson used Top Producer for over 15 years, and he grew from a “Lone Ranger” to the leader of a World Class team with over 44 people listing and selling over 100 homes per month!
Stay tuned for the next edition in our Top Producer Success Series, where we will be discussing the Perfect Daily Schedule!
Club WealthAs our way of saying thank you for taking the time to read this blog, we invite you to a FREE, 55-minute, NO-PITCH, one-on-one coaching call with a Club Wealth® coach! Request your Strategy Session!



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