Strategy Sessions

Click Here To Schedule

Upcoming Events

Click For Information

Club Wealth Coaching

Click For Information

Referrals: Top Producer Success Series Part 4 of 6

Michael Hellickson was asked by Top Producer Systems to create a 6-part series of the most important aspects of real estate. In this, part 4 of 6, Coach Michael explains referrals, and how YOU can implement the systems needed in your business to virtually compel past clients and people in your sphere of influence to search for and send you the contact information of everyone they can find with even a moderate interest in buying or selling a home.


Sixty-one percent (61%) of the average real estate agent’s business comes from referrals! That being said, it is extremely important to know how to utilize, and to master the systems to create a steady and predictable stream of referrals month in and month out!
Some of the things you can do to create referral systems are: phone calls, handwritten personal notes, pop-bys, client events, evidence of success postcards, thank you notes with gifts, social media, and newsletters.


All of these actions are great ways to get referrals, but you need to be consistent in your efforts, or they won’t work as well as they should.
If you are doing a monthly newsletterReal Estate Newsletter (if you haven’t done so already, check out our blog Perfect Real Estate Client Newsletter), you want to have a published edition every single month, otherwise your clients will notice that you have stopped! In some cases, they may even think you stopped sending it to them on purpose.
Building relationships over a long period of time will naturally make your referral business grow.

Client Events

Client Appreciation Event MarketingClient events are a fantastic way to spend your time, effort, energy, and money! Check out our blog on Client Appreciation Event Marketing.
Client events are great for showing past clients that you remember them and you appreciate them. After you have an event, people start to tell their friends and family about you and your event, and eventually, (especially when combined with the other strategies discussed in this blog) that turns in to referrals.
When planning your client event, use our checklist with 14 Points of Contact. (Check out the download on this page for the full checklist!) When you follow this checklist, you are very likely to have great success come out of your client event.
Each of these referral systems is a system INSIDE of a system.
Even writing a personal note has a system for success! You’ll want a broad-tipped blue ink pen, write between 3-5 lines with a unique close. DON’T FORGET to date the card with the time and location of where you were when you wrote it.

When someone sends me a referral…

CALL THEM! When someone sends you a referral 10 things to do when you receive a referral(check out our blog, 10 Things to do When You Receive a Referral for a full step-by-step breakdown), call them and personally thank them.
You should also be sending a handwritten personal note with a gift card or gift to reward the act of sending a referral. (It’s their job to send you the referral and YOUR job to get the referral to do business with you!)
Grab the download on this page for a full list of Club Wealth® VETTED companies we’ve used for gifts for our clients!
You will also want to make sure you add the person who was referred to you to your newsletter. Add their name to the “Friends Referring Friends” section. Give credit to both the person doing the referring and the person being referred.

How to keep track of your referrals

The best way to keep track of your referrals, and your clients in general, is by utilizing the right CRM (Client Relationship Management) system. You’ll need to know who is in your database, so you can build, sort, and qualify that database.
Every single day (5 days a week) you should be adding at least 5 new people from all different referral avenues. Sort by buyers, sellers, how soon they’ll be buying or selling (30, 60, 90 + days).
Now you can sort your clients in to categories.
A+ Client – Done multiple transactions or referralstp-referrals-4-of-6 or a combination of both
A Client – Done business with you or sent you a referral
B Client – Probably would do business with you or send a referral, if you taught them how and reminded them
C Client – Everyone that comes in to your database
D Client – Knuckleheads / Someone you don’t want to do business with again
With your sorted database, you will want to take a more aggressive approach towards following up with your A+ and A clients, as well as your B clients. Spend the most money, time, effort, and energy where you get the highest return.
A great database that works well for this is, Top Producer. Real estate Coach Michael Hellickson used Top Producer for over 15 years, and he grew from the “Lone Ranger” to a World Class team with over 44 people listing and selling over 100 homes per month!!
Stay tuned for the next edition in our Top Producer Success Series where we will be discussing the Perfect Daily Schedule!
Club WealthAs our way of saying thank you for taking the time to read this blog, we invite you to a FREE 55 minute NO PITCH one-on-one coaching call with a Club Wealth® coach! Request Strategy Session!



1 On 1 Coaching

Club Wealth® provides five levels of 1 on 1 coaching targeted specifically to your current production levels and aspirations.

Group Coaching

Having coached roughly 60 of the top 200 agents in the world, and coached, trained, and consulted with thousands of others, Club Wealth® coaches…

Strategy Session

Our Strategy Session provides the answers to your questions about overcoming obstacles, hurdles, and the objections you face daily in the real estate industry.


Read and hear real-life testimonials about how our coaching system has helped thousands of people aspire to produce and earn more income in real estate.

Regional & National Events

Register for upcoming Club Wealth® events in your area. Register early, space is limited!


Listing Agent Boot Camp™

What is Listing Agent Boot Camp?

Listing Agent Boot Camp™ is a 3-day experiential event that’s part conference, part mastermind. We have created a hybrid real estate event that combines the elements of a mastermind setting with on-site learning.

Business Strategy Mastermind Conference™

What is a Mastermind Conference?

A 3-day experiential event that’s a part conference, part mastermind. We’ve even included our Buyer Agent Boot Camp™ Experience exclusively for buyers agents!

Mastermind in Paradise™

What is Mastermind in Paradise?

An EXCLUSIVE 4-day event is full of Masterminding and Networking with top agents in the country. Enjoy growing your business while taking a break and relaxing! Only available to those in Tier 3 or higher.